Digitisation of documents

The future of records management

Document digitization is the process of converting paper records into electronic form. This step represents a revolution in records management, allowing easier access to information, better organization and protection.

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Why is digitisation of documents important?

Digitising documents brings many benefits that positively affect the day-to-day processes in an organisation:

Quick access to records

Scanned documents can be easily searched using keywords or filters.

Security of confidential information

The electronic form of the documents allows you to set access rights and encryption.

Reduction of physical space

Digitization eliminates the need to store paper documents.

Protection against loss and damage

Electronic documents are secured with backups and are not exposed to physical risks such as fire or flood.

Digitisation of documents

Why choose us to digitize your documents

Choosing F.M. Servis means relying on professionals who have years of experience in the field of digitization and document management.

We offer solutions tailored to your needs and guarantee high quality at every stage of the digitization process.

We take care of your document digitization

Security

We protect sensitive data using the highest security standards, including encryption and controlled access.

Modern technology

We use the latest scanners, OCR systems and software tools that guarantee high accuracy and speed.

Individual approach

We tailor each project to the client’s specific requirements to ensure maximum satisfaction.

Experience and professionalism

With more than 20 years of experience in documentation management, we are ready to handle projects of varying scales.

Comprehensiveness of services

From scanning, indexing and archiving to integration with existing systems, we provide everything under one roof.

Who is the digitisation service for?

Document digitization is suitable for all types of organizations, regardless of their size or industry. Our services are tailored to the specific needs of our customers:

  • Small and medium-sized businesses: digitisation helps to streamline the management of limited document volumes and save storage costs.
  • Large corporations: organisations with large volumes of documentation will appreciate our bespoke solutions that include process automation and integration with systems.
  • Government institutions: we offer secure and efficient solutions for organisations that need to comply with strict legislative standards and store documents for long periods of time.
  • Healthcare facilities and schools: the service is ideal for handling sensitive documents such as medical records or school administration.

Whether you’re managing just a few dozen documents a month or thousands of pages a day, our service provides solutions that make your daily work easier and improve your data visibility.

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Our document digitisation solutions

At F.M. Servis we offer comprehensive solutions in the field of document digitization:

Scanning documents

We convert paper records into electronic form in the formats specified by the client.

Optical Character Recognition (OCR)

Our systems enable text search in scanned documents, which increases work efficiency.

Indexing of documents

We assign keywords and metadata to each document for fast and accurate searching.

Electronic archiving

We will store your records in secure databases with the ability to set access rights.

How the digitisation process works

  • Needs analysis: our experts will assess your requirements and the volume of documentation.
  • Document preparation: we sort records, remove staples and ensure they are suitable for scanning.
  • Document digitization: we scan documents with high-speed scanners and process them into electronic form. We then index them, assign keywords and metadata, which allows for easy and fast searches.
  • Quality control: we verify the accuracy and legibility of the digitised records.
  • Handover: we will deliver the scanned documents in the agreed format or store them in the system of your choice.

At F.M. Servis, we provide professional, customized document archiving services. Our solutions include secure storage, electronic filing and the ability to quickly access your records. Contact us and make your archive management easier with the help of experts!

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Contact us today and entrust the digitisation of your documents to the experts

F.M. Servis is your reliable partner on the way to modern and efficient documentation management.

Kontaktný formulár

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4 centres in Slovakia and the Czech Republic

95 km² capacity of storage centres

More than 120 satisfied clients

Over 20 years of experience

Certificates and directives

  • Fire project in accordance with the legislation in force in the Slovak Republic
  • Security documentation within the scope of the General Data Protection Regulation No. 2016/679 (GDPR)
  • Business Continuity Plan prepared according to British Standard BS 25999
  • Directive of the integrated quality management system in compliance with ISO 9001:2015
  • Information security guideline in compliance with ISO 27001:2022
  • Dun & Bradstreed Certificate - AAA Top Trust Rating
Certifikát Správa registratúry - FM Servis ISO certifikát 2022_2025 FM servis

Certificate Registry Management – F.M. Servis ISO certificate

Certificate – industrial safety certificate – F.M. Servis

Securing the centres F.M. Servis

Stationary powder extinguishers and hydrants

Security of premises against theft by barring

Our registration centres have an alarm system for reporting EZS (PSN) intrusions

Once every 24 hours and 365 days a year, the functionality of the EZS (PSN) processes is tested

Monthly, quarterly and annually, an operational check of the EPS functionality is carried out by a certified external company

Functional testing of EPS processes is carried out once every 24 hours and 365 days a year

Electrical fire protection system EPS

Controlled entry of staff to F premises. M. Service via smart card system

24-hour interior and exterior monitoring of premises and surroundings by digital CCTV system with connection to the SBS central security console

24-hour EPS connection to the SBS central protection console

The management of our company announces a policy of integrated system

Frequently asked questions - digitisation

This depends on the type of document and the required quality of the output – always preceded by a short
consultation (or test scans). In general, we deliver most often PDF, PDF/A and TIFF in
300-600 dpi resolution (texts usually 300-400 dpi, plans/photos 400-600 dpi). We customize the structure of
folders and metadata to your DMS; we will add OCR/fulltext on request.

We normally deliver OCR as part of the implementation; the scope (language, accuracy, validation) is agreed in the offer.
The result is full-text searchable.

Yes – we will export to the agreed format and upload via SFTP/API or SharePoint. Alternatively,
will upload the structured package for import.

Controlled access, logging, encrypted transmissions, backup and NDA. Sensitive data is handled by
according to GDPR and agreed security standards.