Managing the registry
key to to an organized carefree more modern doing business

Records management is not just about archiving, but about effective information management. Organised records save time, reduce risks and make running a business easier. With digital solutions, you are in control without unnecessary complications.

4 centres in Slovakia and the Czech Republic

95 km² capacity of storage centres

More than 120 satisfied clients

Over 25 years of experience

Why choose the services of F.M. Servis?

Years of experience

Registry management is subject to strict rules and laws that change frequently. Our company has many years of experience and expertise in the field of document and registry management. We will make sure that all your documents are handled in accordance with current legislation and standards.

We save time and costs

Registry management requires a high degree of precision and organisation. By delegating the management of your registry to us, you will be relieved of the worry of day-to-day administrative activities such as sorting, archiving and the safe disposal of documents. This saves you time and costs associated with internal resources that you can use to grow your business.

Safety guarantee

We process your documents according to strict security standards. We protect them from loss, damage or unauthorised access. Our services also include the secure shredding of sensitive documents, minimising the risk of information leakage.

Customisation

We understand that every organisation has specific needs. That's why we tailor our services to your exact requirements. We can design an effective filing plan, set up archiving and document disposal rules, or provide digitisation solutions.

Space saving

Archiving physical documents can be space-intensive. We offer the option of storing documents in our secure archives, giving you more space in your office for more important purposes.

Modern technology

Thanks to the latest technology, we can help you not only with preservation, but also with the digitisation of documents. Electronic archiving streamlines access to your records and allows you to easily retrieve or share them

Registry management

What is a registry, registry management and why is it important?

In today’s world, where huge amounts of documents are produced daily, records management is essential for the efficient functioning of any business.

For many people, this concept can be confusing, so here’s an overview of what records management means and why it’s so important to your business.

Records management is a process that involves organizing, storing and managing all of a company’s documents.

The aim is to ensure that all necessary records are easily accessible, clearly stored and protected. This process helps companies find the information they need quickly, while protecting sensitive data and supporting compliance with legal and regulatory requirements.

Proper records management is not just about the filing and organisation of documents, but also includes their physical security. According to Act No 395/2002 Coll. on archives and registers, organisations are obliged to protect their records from damage, loss or unauthorised access.

Registry

is the collection of all records originating from the company's activities and all records received by the company that have been registered.

Registry management

is an easy way to store and manage all your documents. From large companies to small businesses, all companies need an efficient way to manage their records and documents, whether it's invoices, contracts or personnel documents.

What is considered a registry record or document?

A registry record is any document or record that an organisation creates, receives and retains in the course of its activities. Registry records include, for example:

Work logs and diaries

documents on daily operations or activities, such as operational records, safety logs and inspection records.

Statistics and reports

company performance records, reports and analysis.

Project documentation

information on the projects, processes and technical solutions used in the company.

Personnel documentation

staff records, including contracts of employment, appraisals and payslips.

Payroll documentation

all documents related to the calculation and payment of wages, including pay slips, payroll reports, and employee enrolment and disenrolment in social security and health insurance.

Minutes of meetings and decisions

records of meetings, management decisions and other discussions that may be relevant for future reference or scrutiny.

Invoices and accounting documents

records of financial transactions, expenditure and income

Correspondence and communication

emails, letters and other communications that are important to the operation of the company.

Contracts and agreements

legal documents that define the obligations and rights between a company and its partners, clients or employees.

Each of these records plays an important role in documenting and managing the activities of the organization. It is essential that they are retained for a certain period of time according to legislative requirements and therefore proper records management is key. At F.M. Servis, we help with the comprehensive management of these records so that they are always accessible and safely stored.

DOCUMENT REPORT

Our registry services

Search, delivery and filing of documents

Thanks to our sophisticated document handling process, we are able to efficiently and effectively provide a physical document retrieval and filing service based on the client’s request. We provide searches at 3 levels (level A – box, level B – binder, bundle, wrapper, etc., level C – letter, contract, etc.). We send the retrieved documents to the clients in the required formats (original – courier, scan – email/save to secure shared storage)