more than 20 years of experiences
4 centres in Slovakia and Czech Republic
More than 120 satisfied
clients
95 km storage
capacity of centres
Archive boxes
In our offer we have our own boxes for archiving documents - loosely stored or stored in folders. The filing boxes are adapted for archiving and transporting registry records. They are made of hard craft cardboard and can be sealed if necessary.
Long-term document storage
By handing over the registration records to the administration of our company, the client's worries related to the technical, organizational and personnel provision of the registration center (organization archive) end.
Processing od documents
In this process we take over, sort, systematically process and store client documents for a specific storage period splitting them into departments or sub departments, by year, subject group and register in archiving software.
Document digitization
In our company, a specialized workplace deals with the digitization of documents. We have many years of experience with this activity and we use high-capacity scanners for scanning. In addition to conventional text scanning, OCR (Optical Character Recognition), indexing, data mining, and digital document control are performed as part of this process.
Searching and placing of documents
Thanks to the sophisticated document processing process, we are able to efficiently and effectively provide the service of physical search and creation of documents based on the client's request. We provide the search for the required documents to the level required by the client within 24 hours, urgently within 4 hours.
DECOMMISSIONING AND SHREDDING SERVICES
We regularly carry out decommissioning and shredding of documents for the client without and with the "A" value sign after the expiry of the storage period, including representation at the Ministry of the Interior of the Slovak Republic. During the year, we also shred documents that are not subject to the approval of the Ministry of the Interior of the Slovak Republic..
Courier services
Your requested documents will come to you, so you don´t need to go anywhere. For courier services we use exclusively our own on-line monitored vehicles and workers.
Consulting services
Our company is ready to provide clients professional guidance and help regarding registry administration. Thank to years of experience in this area we offer most appropriate solutions in registry, taking and delivering, securing, locating and shredding of registry records.
MODERN WORKFLOW MANAGEMENT SYSTEM SERVICES
We offer clients business process modeling, analysis and optimization not only in document management area, system workflow management and its full adaptation to client needs. Responsive web and android apps complement the range of our offer.
Guidelines and Certificates
- Fire project in accordance with legislation in force in the Slovak Republic
- Security project for the protection of personal data in accordance with the law of the National Council of the Slovak Republic no. 122/2013 on the protection of personal data
- Business Continuity Plan, processed according to British Standard BS 25999
- Guidelines for Integrated Quality Management System in Accordance with ISO 9001: 2008
- Information security guideline in accordance with ISO 27001: 2013
FAQ
By ousourcing the registry administration you reduce the cost of securing the appropriate storage space for the registry and the cost of re-training employees in administration. Last but not least, thank to our services your employees can fully focus on their job related to the company's main business.
Yes, Act no. 395/2002 Coll. on archives and registers and on the amendment of some laws as amended regulates in Paragraph 31 Administrative misdemeanors in the area of registry administration. Originator providing documents non-compliant with this law can be punished by sanctions ranging from 1659.00 EUR to 33 193.00 EUR.
Yes, this obligation follows mainly Act no. 395/2002 Coll. on archives and registers and on the amendment of some laws as amended. Other laws regulating this issue are, for example, Act no. 431/2002 Coll. on accounting, Act no. 222/2004 Coll. on VAT, etc.
We cooperate with company F.M. Servis for many years. As registry of our company is so large, I personally appreciate that storing, providing security and continuous disposing of our documents are out of our scope and we can fully rely on our long-year partner – F.M. Servis.
Advokátska kancelária ECKER - KÁN & PARTNERS, s.r.o.
JUDr. Ľuboš Novák
Our company does not employ many people and for this reason services of F.M. Servis are invaluable for us. Employees can fully concentrate on their job free from administrative work associated with archiving or disposing.
konateľ STORE MEDIA s.r.o.
Henrich Sikela
REFERENCES
More than 120 satisfied clients confirm our long-standing experience.
We are ready to present you references from our clients on a face to face meeting.
Security
- Electronic Fire System
- Testing of Electronic Fire System functionality – once every 24 hours and 365 days a year
- 24/7 connection of Electronic Fire System on the SBS (Slovak Security Service) central security desk
- 24/7 stand-by SBS crew with 1 minute access to Electronic Fire System and Electronic Security System
- Operational control of Electronic Fire System functionality certified by an external company performed monthly, quarterly and yearly
- Stationary powder extinguishers and hydrants
- Our registry centers have a built-in alarm system to report Electronic Security System interference
- Testing of Electronic Security System functionality – once every 24 hours and 365 days a year
- 24/7 indoor and outdoor monitoring of premises and surroundings with digital CCTV with connection to SBS central security desk
- Anti-theft security insured by installation of grids
- Controlled access of staff to F.M. Servis premises via chip card system
F.M.Servis, s.r.o.
P.O. BOX 156
850 00 Bratislava
